🐝 Privacy Policy for Hive - LinkedIn Profile Harvester

Last Updated: February 11, 2026

1. Introduction

Hive ("we", "our", or "the Extension") is a Chrome browser extension designed for internal use by recruitment consultants at our organization. The extension extracts publicly available LinkedIn profile information and sends it to our proprietary Hive recruitment system for candidate management, interview scheduling, and communication workflows.

2. Who This Extension Is For

Internal Use Only: Hive is designed for use by authorized recruitment consultants within our organization. Users must authenticate with their Hive system credentials to use the extension.

Not for Public Distribution: While the source code may be publicly available, the extension requires access to our internal Hive recruitment system and is not intended for use by external parties.

3. Data We Collect

3.1 LinkedIn Profile Data

When you click the "Harvest" button, Hive extracts the following information from the LinkedIn profile currently displayed in your browser:

• Personal Information: Full name, headline, location
• Professional Information: Current position, company, work experience (titles, companies, dates, descriptions)
• Education: Schools attended, degrees obtained, years of study
• Contact Information: Email address and phone number (when available in the LinkedIn contact info section)
• Profile Photo: Profile picture URL and image data
• Profile URL: The LinkedIn profile URL you're currently viewing

3.2 Authentication Data

• Hive System Credentials: Login credentials for authenticating with our internal Hive recruitment system
• Access Tokens: Session tokens stored locally in your browser for maintaining authenticated sessions

4. How We Use Your Data

4.1 Recruitment Workflow

When you click "Send to Hive", the harvested profile data is transmitted to our internal Hive recruitment system where it is:

• Stored as a candidate record in our recruitment database
• Made available to authorized recruitment consultants
• Used for recruitment activities including:
  • Candidate evaluation and screening
  • Interview scheduling and coordination
  • Email communication with candidates
  • Matching candidates with job opportunities
  • Maintaining recruitment pipeline and history

4.2 Local Processing

All data extraction happens entirely within your browser before being transmitted to our Hive system. The extension:

• ✅ Extracts data from the LinkedIn page you're viewing
• ✅ Displays it in the extension interface for your review and editing
• ✅ Sends data to our Hive recruitment system when you click "Send to Hive"

4.3 No Third-Party Services

We do not:

• ❌ Share data with external third-party services (other than LinkedIn as the data source)
• ❌ Sell or rent candidate data
• ❌ Use data for advertising or marketing purposes outside recruitment activities
• ❌ Transmit data to any systems other than our internal Hive recruitment platform

5. Data Storage and Retention

5.1 Browser Local Storage

Hive stores the following locally in your browser only:

• Access Token: For authenticating with our Hive recruitment system
• Session Data: Temporary session information for maintaining login state

This data is stored using Chrome's chrome.storage.local API and is cleared when you log out or uninstall the extension.

5.2 Hive Recruitment System Storage

Candidate data sent via "Send to Hive" is stored in our internal recruitment database according to:

• Our organization's data retention policies
• Applicable employment and recruitment regulations
• Data protection laws (GDPR, CCPA, PDPA, etc.)

Data Retention: Candidate records are retained for the duration necessary for recruitment purposes and as required by law. Contact your HR department or data protection officer for specific retention periods.

6. Data Security

6.1 In-Browser Security

• All data extraction happens in your browser's isolated extension context
• Data is transmitted to our Hive system via HTTPS encryption
• Authentication tokens are stored securely using Chrome's storage API
• No data is cached or stored outside your browser except in our secure Hive system

6.2 Hive System Security

Our Hive recruitment system employs industry-standard security measures:

• Encrypted data transmission (HTTPS/TLS)
• Access controls and authentication
• Role-based permissions for recruitment consultants
• Regular security audits and updates
• Secure database infrastructure

7. Access Control and Permissions

7.1 Who Can Access Harvested Data

• Authorized Recruitment Consultants: Only employees with valid Hive system credentials can access candidate data
• Role-Based Access: Access to candidate records is controlled by organizational roles and permissions
• Audit Trails: All access and modifications to candidate data are logged

7.2 Your Access Rights (as a Consultant)

• You can view and edit candidate records you've created
• You must have valid Hive system authentication
• Your access may be revoked if your employment status changes

8. User Rights and Controls

8.1 For Consultants Using the Extension

Data Review Before Sending:

• You can review all harvested data in the extension UI before sending it
• You can edit any fields (name, email, phone, experience, education)
• You can choose not to send data by closing the extension without clicking "Send to Hive"

Clear Data:

• Click the "Clear" button to remove all data from the extension form
• Log out to clear authentication tokens
• Uninstall the extension to remove all locally stored settings

8.2 For Candidates (Individuals Whose Data Is Collected)

Access and Correction:

• Candidates may request to access their data stored in our recruitment system
• Candidates may request corrections to inaccurate information
• Contact: hr@hrnetgroup.com

Right to Erasure:

• Candidates may request deletion of their data (subject to legal retention requirements)
• Requests should be directed to our HR department or data protection officer

Objection to Processing:

• Candidates may object to their data being used for recruitment purposes
• We will honor such requests unless we have compelling legitimate grounds to continue processing

9. Compliance with LinkedIn Terms of Service

9.1 Responsible Use - For Consultants

By using Hive, you agree to:

• Respect LinkedIn's Terms of Service
• Only extract data from profiles you have legitimate access to view
• Use harvested data solely for lawful recruitment purposes
• Comply with applicable data protection laws (GDPR, CCPA, PDPA, etc.)
• Follow organizational policies on candidate data handling

9.2 Rate Limiting

LinkedIn may impose rate limits or restrict accounts that excessively scrape profiles. We recommend:

• Using Hive responsibly (avoid bulk scraping)
• Respecting LinkedIn's terms of service
• Implementing appropriate delays between harvests (max 8 profiles/hour, 35/day recommended)

9.3 Legitimate Interest

We collect LinkedIn profile data based on our legitimate interest in recruitment activities. This is balanced against the rights and freedoms of candidates, and we process only data necessary for recruitment purposes.

10. International Data Transfers

Data Location: Our Hive recruitment system is hosted in Singapore. If you are using the extension from a different jurisdiction:

• Data will be transferred to our system's hosting location
• We implement appropriate safeguards for international data transfers
• All transfers comply with GDPR Chapter V and other applicable regulations

11. Data Protection Officer / Contact

For questions, concerns, or requests regarding:

• Data access, correction, or deletion: Contact your HR department or hr@hrnetgroup.com
• Privacy concerns: Contact our Data Protection Officer at dpo@hrnetgroup.com
• Technical issues with the extension: Contact IT support

12. Legal Basis for Processing

We process personal data under the following legal bases:

• Legitimate Interest: Recruitment activities and talent acquisition
• Contract: Employment contracts and recruitment agreements
• Legal Obligation: Compliance with employment and record-keeping laws
• Consent: Where explicitly obtained from candidates

13. Children's Privacy

Hive is not intended for use by individuals under 18 years of age. We do not knowingly collect data from children. The extension is designed for professional recruitment purposes only.

14. Changes to This Policy

We may update this Privacy Policy from time to time. Changes will be indicated by:

• Updating the "Last Updated" date at the top of this document
• Notifying consultants via internal communication channels (if significant changes occur)

Continued use of Hive after changes constitutes acceptance of the updated policy.

15. Your Consent and Responsibilities

15.1 As a Consultant Using Hive

By using Hive, you acknowledge that:

• You have read and understood this Privacy Policy
• You will use the extension responsibly and in compliance with organizational policies
• You will respect LinkedIn's Terms of Service
• You understand your obligations under data protection laws
• You will handle candidate data securely and confidentially

15.2 Consequences of Misuse

Misuse of Hive or improper handling of candidate data may result in:

• Revocation of access to the extension and Hive system
• Disciplinary action per organizational policies
• Legal consequences under applicable data protection laws

16. Legal Disclaimer

Hive is provided as an internal tool for recruitment purposes. The organization is responsible for:

• Compliance with LinkedIn's Terms of Service
• Compliance with applicable data protection laws (GDPR, CCPA, PDPA, etc.)
• The security and appropriate use of candidate data
• Training consultants on proper data handling practices
• Responding to data subject access requests and complaints

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